$22-$27/Hour
Hybrid work model after training. Monday – Friday 9am – 5pm
Are you ready to dive into the fast-paced world of logistics and client relations? We’re looking for a dynamic and detail-oriented Administrative Assistant to join our team, reporting directly to the Logistics Manager. In this role, you’ll play a key part in managing sales orders, client information, shipments, and ensuring everything flows smoothly from start to finish.
Your Key Responsibilities:
- Logistics Coordination: Be the crucial link between suppliers, NVOCCs (Non-Vessel Operating Common Carriers), and customers. Your role will involve making sure everything is scheduled and moving forward without a hitch.
- Document Management: Take charge of organizing and storing critical shipping documents like invoices, packing lists, and shipping instructions in our company system, ensuring everything is in its place.
- Communication & Follow-up: Stay in close contact with suppliers and customers via email and phone to ensure timely deliveries and resolve any past-due order issues. Your proactive follow-ups will keep everyone on track.
Your Day-to-Day:
- Enter purchase orders and sales confirmations into the company system.
- Stay in constant communication with suppliers and customers to coordinate logistics, pick-ups, and deliveries.
- Work closely with NVOCCs to arrange shipments based on customer needs.
- Review and manage shipping documents (like Bill of Lading, COA, packing lists, invoices) and ensure they’re accurately recorded.
- Keep customers informed about any changes to shipping schedules.
- Provide key shipping documents to customers and ensure they receive everything they need.
- Send sales entries to the accounting department, ensuring all financial records are up to date.
What You Bring to the Table:
- Experience: At least 1 year in the trading/exporting/logistics industry, with a basic understanding of import/export terminology.
- Tech-Savvy: Comfortable reviewing and entering data into company systems, ensuring accuracy every time.
- Communication: Excellent verbal and written communication skills, with the ability to effectively coordinate with team members, suppliers, and customers.
- Attention to Detail: You’ll need to cross-reference data and documents with precision.
- Team Player: While you’ll thrive working independently, you’ll also collaborate well with a diverse team.
Ready to be part of a fast-paced, exciting environment where no two days are the same? If you’re organized, a strong communicator, and passionate about logistics, this is the job for you!
